1. Introduction
The Cayman Islands Medical and Dental Society (“CIMDS”, “we”, “us”, or “our”) is committed to protecting the privacy and security of your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website and use our services.
2. Information We Collect
We may collect the following categories of personal information:
2.1 Information You Provide
- Registration data: name, title, email address, phone number, date of birth, and gender.
- Professional information: professional type (doctor/dentist), specialty, license number, issuing authority, medical school, and year of graduation.
- Practice information: practice name, address, phone, and email.
- Payment information: payment method, transaction references (we do not store credit card numbers directly).
- Communications: correspondence you send to us, event RSVPs, and notification preferences.
2.2 Information Collected Automatically
- IP address and browser type.
- Pages visited, time spent, and navigation patterns.
- Device information and operating system.
- Cookies and similar tracking technologies (see our Cookie Policy).
3. How We Use Your Information
We use the information we collect to:
- Process and manage your CIMDS membership.
- Maintain and display the member directory (with your consent).
- Communicate about events, news, and society matters.
- Process membership payments and maintain billing records.
- Respond to your enquiries and provide support.
- Improve our website, services, and member experience.
- Comply with legal obligations and professional regulatory requirements.
4. Information Sharing
We do not sell your personal information. We may share your information with:
- Public directory: Your professional name, specialty, and practice details are displayed in the public directory only if you opt in.
- Service providers: Trusted third parties who assist with website hosting, email services, and payment processing.
- Regulatory bodies: The Cayman Islands Health Practice Commission or other authorities when required by law.
- Legal compliance: When required to comply with applicable laws, regulations, or legal proceedings.
5. Data Security
We implement appropriate technical and organisational measures to protect your personal information, including encrypted data transmission (TLS/SSL), secure password hashing, role-based access controls, and regular security reviews. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.
6. Data Retention
We retain your personal information for as long as your membership is active and for a reasonable period thereafter for record-keeping, legal compliance, and dispute resolution purposes. You may request deletion of your account and personal data by contacting us.
7. Your Rights
You have the right to:
- Access the personal information we hold about you.
- Correct inaccurate or incomplete information.
- Delete your personal data (subject to legal obligations).
- Opt out of the public directory at any time.
- Withdraw consent for non-essential communications.
- Request a copy of your data in a portable format.
To exercise any of these rights, contact us at info@cimds.org.ky.
8. Third-Party Links
Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those sites. We encourage you to review the privacy policies of any third-party sites you visit.
9. Children's Privacy
Our services are intended for licensed healthcare professionals and are not directed at individuals under the age of 18. We do not knowingly collect personal information from children.
10. Changes to This Policy
We may update this Privacy Policy from time to time. Changes will be posted on this page with an updated “Last updated” date. We encourage you to review this policy periodically.
11. Contact Us
For questions or concerns about this Privacy Policy or our data practices, please contact us at info@cimds.org.ky or visit our Contact page.